Volunteers at The Franciscan Spiritual Center assist the staff to be organized, and to provide a peaceful place for those who utilize our services.

Preparation for an event

Most events (workshops, classes and retreats) have a packet of materials that is handed out to each participant. The master packet is designed and prepared by the facilitator(s) of the event, and then multiple packets must be made.

1. Get master packet from facilitator(s).
2. Get folders for materials from Administrative Asst.
3. Use copy machine to reproduce packets.
4. Arrange packets like the Master Packet, stack and put in facilitator's mailbox at front desk.
5. Prepare nametags for participants; put with packets.

Assisting with an event

There are many tasks needed at an event, depending on the event and the facilitator. Tasks include:

1. Help set up room.
2. Greeting participants at the downstairs door to welcome them and make sure they know the way to the Center.
3. Register participants and take in the fees for the event.
4. Pass out materials to participants.
5. Read passages, poems, etc. during the event.
6. Operate equipment (video, projector, power point, etc.)
7. Set up food (breaks and lunch) for participants.
8. Copy last minute materials, if needed.
9. Watching the gift shop while participants shop; take money and record sales.
10. Assist with clean-up at conclusion of event.
11. Prepare charts or displays for the event.

Word Processing

A few of the Sisters need help with converting materials from hand-written to word processed. This task can be done at the Center, or the volunteer's home.

Filing

Each Center staff person has files that need attention. Depending on who the volunteer is helping, one might be putting materials into file folders and organizing them, or putting papers into existing files.

Caring for Books

As new books come into the Center, they must be cataloged and recorded so we know what resources are available at the Center. Also, after books have been used in an event, they need to be reshelved in the proper location in the library.

Personal Assistant

A couple of staff members would love to have one person who would be assigned to assist them to keep their materials organized. Tasks include:

1. Organizing files on the computer to make them easy to find.
2. Organizing paper materials in hard files.
3. Sorting and filing materials.
4. Labeling books and other materials.

Gift Shop Monitor

During evenings and weekends when Center staff is not present, a volunteer needs to monitor the Gift Shop. This involves opening the Shop, allowing people to shop, and taking money for purchases.

Telephoning

If you are interested in volunteering at the Franciscan Spiritual Center, please call us at 503-794-8542 or Email Us.